Head Start Program Compliance Officer Waco, TX

Head Start Program Compliance Officer

Full Time • Waco, TX

Classification:  Exempt

Supervisor:  Head Start Director

Date of Last Review/Revision:  10/26/2018

The individual selected for the position must be able to perform the essential functions of the position either with or without a reasonable accommodation.


General Responsibilities:

It is the responsibility of all EOAC employees to support EOAC’s mission and goals, to respect the confidentiality of all who come to us for information or assistance, and to personally maintain the dignity and integrity of one who is placed in a position of public trust.  We all bear the responsibility of improving the organization, communicating openly and empowering each other to excel at our work. 


Essential Functions:

  1. Maintain confidentiality of client/agency information as required by State and Federal laws, appropriate regulations, and professional practice
  2. Ability to communicate effectively in written and/or verbal form to individuals and groups.
  3. Must consistently demonstrate and communicate EOAC’s Mission and Vision.
  4. Conduct assigned on-site compliance monitoring reviews and program quality standards to determine compliance with Federal Head Start Performance Standards, State of Texas Child Care Licensing Regulations; Collect and analyze data for program evaluation and improvement; Maintain a system for on-going monitoring activities, reporting of program non-compliance findings.
    1. Oversee completion of program improvement plans, based on monitoring results, and monitor progress on corrective plans as required.
    2. Develop new data gathering instruments and conduct evaluation of existing tools for measurement and assessment.
    3. Work in collaboration with the Head Start Director to develop and implement program improvement plans based on results of program self-assessment activities and federal review.
  5. Assist in monitoring the planning, internal record keeping, communication and reporting systems for program activities in all program service areas; monitor early childhood development activities using ELOF and CLASS for preschool and infant/toddler classes for all centers and program options.
  6. Prepare monthly narrative report identifying activities, concerns, and recommendations to the Head Start Director; assist in the development and implementation of Head Start and Early Head Start goals, objectives, action plans, policies and procedures; identify new program development areas and participate in the development of proposals to secure additional funds and programs.
  7. Plan, implement, administer and evaluate a system for providing on-site, phone or email support for staff and administrators regarding procedural and data recording questions.
  8. Prepare, and maintain manuals in areas of compliance and documentation including maintaining a resource library of current state and federal program regulations; shares resource library with other members of staff.
  9. Conduct technical assistance in early childhood education and development and program service area for all centers/program options.
  10. Create procedures to ensure all data entry is accurate and up-to-date.
  11. Assist with orientation of new staff in areas of program requirements and reporting; recommend professional development and quality improvement planning to ensure program quality standards are met; plans and presents staff training to ensure compliance with all program standards.
  12. Keep current of any changes or directives that may impact the agency by researching, analyzing, and interpreting Federal and State regulations and by attending designated trainings (seminars and conferences)



  1. Must have good organizational skills and proven ability to work within timelines to meet demands.
  2. Knowledge of Head Start Performance Standards, Minimum Standards for Day Care Centers and guidance related to compliance for operating a childcare facility.
  3. Knowledge of Child and Adult Care Food Program (CACFP) Regulations.
  4. Must have problem-solving abilities and the ability to use data to make decisions regarding program compliance.
  5. Intermediate-to-advanced understanding of quality control, statistical analysis, and research methods.
  6. Knowledge of computer applications, Windows software, Microsoft Word, Excel, Outlook and Power Point.
  7. Must be self-directed, capable of performing duties with little direct supervision and instruction.
  8. Must have problem-solving abilities, and the ability to use data to make decisions regarding program compliance.
  9. Contributes to the development of communication, mutual respect, mutual support, competence, and creativity among all members of agency staff.


Work Environment

  1. This job operates in a professional office environment with ambient lighting, and climate control.
  2. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  1. While performing the duties of this job, the employee is regularly required to talk or hear.
  2. The employee frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
  3. Lift and carry up to 40 pounds.


Minimum Qualifications:

  1. Bachelor’s degree in Psychology, Special Education, Social Work, Early Childhood Education or a related field; OR equivalent combination of education and experience.
  2. Three years’ experience developing and implementing parent education programs; OR preschool teaching including monitoring and evaluating pre-school programs
  3. Must be able to pass Criminal History check including FBI fingerprint and DFPS background check.
  4. A valid Texas driver’s license and liability insurance is required.
  5. Must pass all pre-employment contingencies including post-offer pre-employment physical, and alcohol and drug screen.


Ability to travel out of state when required.  

Preferred Qualifications:

Knowledge and experience with Head Start Performance Standards


Other Duties:

Perform all other duties as deemed necessary by the Executive Director.


Work Schedule:

This is a full-time position. Occasional evening and weekend work may be required as job duties demand.

*This form reflects the general details considered necessary to describe the essential function of the job identified and shall not be considered as a detailed description of all the work requirements that may be inherent to the job.

Failure to comply with Personnel policies, job responsibilities, and functions, safety policies, can result in disciplinary actions up to and including termination.

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee understands that employment will not being until the employee receives clearance-to-hire from the Executive Director or their designee.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Perks and Benefits

To serve people in need with compassion and dignity, to help those who can to achieve economic independence, and to ease the pain of poverty barriers.

Health, Dental, Vision, and Optional Life Insurance
403b Retirement Planning